HCI International 2017
Vancouver, Canada, 9 - 14 July 2017
Vancouver Convention Centre
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Responsibilities of Session Organizers

Session organizers are responsible for:

  • Inviting 6 prospective authors (academics, researchers and practitioners known in the field for their acknowledged work) to submit paper contributions. Together, the papers in this session should, in a complementary way, cover in breadth and in depth the thematic topic of your choice. This topic should contribute to the overall goals of the conference, and should be compatible with its specific objectives.
  • Organizing and carrying out the peer-review process on the basis of the full paper or of an extended abstract. For the first time this year, session organizers will have the option of organizing the review of invited contributions through the CMS (i.e., they will be able to assign reviewers for each submission, send an automated invitation, monitor the responses of the reviewers, send to the authors the review results).
  • Setting up any intermediate deadlines with the authors in a way that would ensure that the camera-ready version (full paper, typically 12 pages but no less than 10 and no more than 20 pages) of all session papers reach the Conference Organizers by the absolute deadline of 1 March 2017. Detailed instructions about the submission of the camera-ready papers will follow in due course.

Please find below a tentative time-schedule, which you may wish to consider while setting-up your session proposal:

  • invitations sent out through the CMS to potential session participants/authors as soon as possible, followed by personal contact
  • 20 November 2016: deadline for receiving through the CMS a 1-2 page abstract from the authors
  • 8 December 2016: deadline for providing feedback and notification of acceptance to the authors
  • 15 January 2017: deadline for receiving the full version of the paper from the authors
  • 30 January 2017: providing feedback and final acceptance and/or suggestions for improvement of the papers to the authors
  • 1 March 2017: final version of the camera-ready full papers submitted through the CMS to be checked/approved by the session organizer

For HCII 2017 we plan to have 2-hourly parallel sessions with normally 6 papers each. Papers are allocated approximately 15 minutes, with an additional 5 minutes for question-and-answer period following each presentation.

If you end-up with less than 6 presenters, your session may be allocated with relevant papers submitted through the regular submission process.

If you end-up with more than 6 papers, you are most welcome to consider extending your session in two parallel sessions.

If you have decided to have a co-organizer for your session, please send an email to program@hcii2017.org with the full contact details of your co-organizer so that he/she is also given access to the CMS.

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